North Elementary School PARENT/STUDENT HANDBOOK 2023 2024

Table of Contents

Principal’s Message

Vision/Mission Statement/Beliefs

Vision Mission Beliefs

School Information

School Mascot

School Colors

School Hours

Daily Schedule

Emergency Information Cards Staff

Attendance Policies and Information

School Attendance Late Arrivals

Early Dismissals

Absences Due to Family Trips/Vacations

Instruction and Assessment 

Standards of Learning Programs

Student Placement

Grading Scale

 Components of Grades

Homework

Make-Up Work Report Cards

Promotion and Retention

PowerSchool Re-Enrollment Form & Parent/Student Agreements SOL Testing

Guidance Information

Guidance Overview Access to Records Court/Custody Papers Residency Requirements

Classroom Information

Communication & Facebook

Conferences Classroom Visits

Supplies

Library Books and Materials Field Trips

Parties

Birthday and Party Invitations

School Safety

School Crisis Plan

Emergency Plans

Safety Drills

Visitors to Our Building

Volunteer Information and Requirements

Student Conduct

District Standards for Student Conduct (JFC-R) North Standards of Student Conduct

Discipline Procedures

Food Services

Breakfast and Lunch Cafeteria Rules Eating with Your Child

Office and Clinic Information

 Information Changes Check Acceptance Policy Lost and Found

Clinic Illness

Student Recognition

Transportation

Bus Transportation Van/Daycare Pick-Up Car Riders

Walkers Bike Riders

Transportation Changes Vehicular Travel

North Elementary School

3201 Dale Avenue

Colonial Heights, VA 23834

Dr. Candy Llewellyn, Principal

Mrs. Ashley Watkins, Assistant Principal        Phone 804-524-3430

Dear North Star Families,

I am thrilled to welcome you all to another exciting school year as part of the North Elementary Stars family!  We hope you had a restful summer and are ready to embark on journey of learning, growth, and achievement.

Our theme for this year is "Level Up," which reflects  our committment to helping each student reach new heights academically, socially, and personally.  Just like a video game, we believe that with determination and effort, every student can progress and excel.  Whether it's mastering new skills, expoloring new subjects, or building strong friendships, we are here to support and guide our students every step of the way.

We have an exceptional team of dedicated educators who are eager to inspire and nurture your children's curiosity.  Our staff is fully invested in creating a positive and inclusive learning environment that fosters creative, critical thinking, and a love for learning.  We will be implementing innovative teaching methods and engaging activities to make the learning experience both enjoyable and meaningful.  

Throughout the year, we have a variety of events and initiatives planned to encourage family involvement and community building.  From parent-teacher conferences to school-wide celebrations, we look forward to collaborating with you to create a strong partnership that will enhance your child's education.

Please remember that our doors are always open, and value your feedback and suggestions.  Feel free to reach out to our teachers, staff, or me with any questions or concerns you may have.  Together, we can ensure that this school year is a memorable and successful one for all of our North Elementary Stars.

Here's to a year of growth, achievment, and reaching new levels of excellence!

North Stars Always Shine Brightly!

Sincerely,

Dr. Candy Llewellyn, Principal

VISION/MISSION/BELIEFS

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Our Vision

North Elementary will provide an educational program that will enable each student to achieve his or her intellectual, social, emotional, and physical potential.  A nurturing and safe environment, conducive to learning will be evident.  Together with parents and the community, our staff and students will work continuously to empower the students and strengthen the quality of education that is the foundation of North Elementary School.  

Mission Statement

The mission of North Elementary School is to promote learning in a safe environment where respect and responsibility are reinforced so that all students attain academic success. 

North Elementary School Pledge

At North Elementary School I am a STAR.  

I will STOP, THINK, and ACT RESPONSIBLY.

I pledge to be a good citizen in my class and on the school bus. 

I will use self-control.  I will be a leader.  I will be respectful to others. 

I will do my best every single day because...

We are ALL-STARS!

 Our Beliefs

• A student’s first responsibility is to learn.  All students can learn.
•  Each student is a valued individual and learns in different ways.
• Students learn best when they have appropriate opportunities for success and are actively engaged in the learning process.
• A student’s self-esteem is enhanced by developing positive and tolerant relationships among students, staff, and the community.
• A safe, nurturing, physically comfortable environment promotes student learning.
• The commitment to continuous improvement is imperative.  Administrators, teachers, parents, and the community share this responsibility.
•  Challenging expectations increase students’ abilities to perform successfully on a variety of assessments.

NORTH/CHPS INFO

Contact Information

North Elementary School

3201 Dale Avenue

Colonial Heights, VA 23834

Phone (804) 524-3430

Fax (804) 526-8800

School Mascot

The North Stars

School Colors 

Navy Blue, Green, and Gold

School Hours

Office hours are from 7:30 am to 3:30 pm.  Staff hours are from 8:00 am – 3:15 pm.  Staff members must stay on campus for the entire school day; however, in the event of an emergency that requires you to leave the school, please inform the office immediately.

Student hours are 8:25 am-3:05 pm. Doors open at 8:10 am for students. Students of staff members must be monitored before and after school.  Staff members may not bring children to school before 8:00 am (other than their own).

 Four Expectations for STARS

We are respectful.

 We are honest.

We keep our hands and feet to ourselves.

We do our best.

School Administrative Office Staff

Mrs. Haidee Ratliff, Superintendent

Mr. Travis Ridley, Assistant Superintendent for Instructional Services

Mr. Troy Hedblom, Assistant Superintendent for Business Services

Mrs. Christy George, Director of Support Services

Mrs. Colleen Hirn, Director of Technology and Learning

Dr. Patrick Neuman, Director of Curriculum & Assessment 

Mrs. Melissa Lynch, Director of Finance and Budget

Dr. Joe Douglas, Instructional Specialist

Mrs. Karen Stiff, Elementary Instructional Specialist/Reading Coach

Mrs. Sherri DiNoia,  Instructional Specialist/Math Coach

Mr. Kenneth Harrell, Director of Maintenance

Mr. J.P. DiGiacomo, Director of Transportation

PTO (Parent Teacher Organization)

The PTO has worked cooperatively with North Elementary on projects designed to support the staff and students.  All proceeds from PTO fundraisers go to NORTH - to the teachers and students, through programs and activities.  Please support the PTO by attending meetings and becoming a member.  Memberships are $5.00 per person per year or $8 per family.  Teachers are strongly urged to attend PTO meetings and functions.  Some activities include Santa Shop and Fun & Field Day.

ATTENDANCE POLICIES AND INFORMATION

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School Attendance

• Daily school attendance is required. Students are expected to arrive on time and be ready to work when the class begins.

• Within the first 10 minutes of the day, the teacher will take daily attendance –

• present, absent, tardy.

• School Messenger will be used daily to notify parents/guardians if their student is marked absent.

• Parents/Guardians should notify the school by 8:30 a.m. if a student is unable to attend class due to illness or self-quarantine. Notes are required for all absences. They may be given to the student’s teacher or dropped off in the main office.

• If a student is absent due to illness or self-quarantine, he or she may complete online activities as outlined by the classroom teacher. When these activities have been completed and approved by the teacher, the child’s status may be changed from absent to present.

• If a student has three or more undocumented absences, the teacher will call the parent/guardian to discuss options for improving attendance.

• The state requires that an attendance plan be developed for any student who has five or more unexcused absences. An attendance conference with the parent/guardian must be held within ten days of the 10th unexcused absence.

• Students with excessive absenteeism may be referred to school administration and/or the attendance officer.

• In the event of a mandatory quarantine and/or extended illness, the principal will make instructional accommodations for students whenever possible.

Late Arrivals

Students who arrive after school has started will be counted as tardy and must be signed in at the Welcome Desk. Please escort your child(ren) to the door. Please ring the bell to the left of the front doors and our staff at the Welcome Desk will help you.

Each child is expected to be in his/her classroom by 8:30 a.m. Late arrivals disrupt the classroom and make it difficult for the child to settle into the daily

routine. Therefore, if a child demonstrates a pattern of tardiness, we will contact the parent to discuss the situation and possible solutions. Please note that your child will not be marked tardy when buses are late.

Early Dismissal

The instructional day ends at 3:05 p.m. If your child needs to leave before 3 pm, he or she must be picked up before 2:30 p.m. and a parent, guardian or designated adult must sign out the child. Please call the school before arriving so that we may have your child ready to check out. When you arrive, enter the first door and ring the bell at the second door. The office staff will meet you at the door to sign out your child.

Students will not be released early to participate in piano, dance, and karate lessons, or other optional activities. Frequent early dismissal disrupts the child’s instructional day and could hinder his/her academic progress. We strive to maximize our instructional time.

Absences Due To Family Trips or Vacations

When a student has to be absent due to an illness or death in the family, the absence(s) are excused.  Family vacations during the school year are discouraged because absences due to family vacations are unexcused. Teachers are not required to provide classwork/homework that is missed due to family trips or vacations.

INSTRUCTION & ASSESSMENT

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Standards of Learning

The Standards of Learning (SOL) for Virginia Public Schools describe the commonwealth’s expectations for student learning and achievement in grades K-12 in English, Math, Science, and History. The Standards of Learning detail the specific knowledge and skills students must possess to meet the standards for these subject areas. Our curriculum is based on the Standards of Learning. A complete listing of the Standards of Learning can be found at www.doe.virginia.gov.

Programs

• Special Education – North provides individualized educational and social services to students identified with a disability. Our experienced special education staff works with different disabilities (i.e. speech impairment, learning disability, emotional disturbances, physical therapy, psychological counseling, other health impairment, autism, hearing impaired, vision impaired, and developmentally delayed students). Each special education student has an Individualized Education Plan (IEP) geared specifically for that student. Educational services take place in the least restrictive environment.

• Title I – Title I is designed to provide services to those K-5 students who are identified as needing assistance in reading and/or math. Focused assessment throughout the year provides an ongoing record of student progress, which enables our teachers to tailor instruction to meet the specific needs of each child.

• Phonological Awareness Literacy Screening (PALS) – PALS is a screening, diagnostic, and progress monitoring tool for measuring the fundamental components of literacy. Students are screened in grades K-5. After screening, students not meeting the benchmark receive daily PALS services.

• English for Speakers of Other Languages (ESOL) – North has one ESOL teacher that travels between schools. The purpose of English for Speakers of Other Languages (ESOL) program is to help limited English proficient students learn English as quickly as possible through specific ESOL or bilingual instruction and to help them be successful in their school programs. Such instruction also should help them to adjust culturally to life in America.

• Talented and Gifted Programs – The K-2 PROMISE (Providing Real Opportunities to Make Individuals Successful in Education) program is to identify students who demonstrate high academic abilities and may have the potential of being identified as gifted. The CREATE (Creative Resources for Exceptional Academic and Talented Endeavors) program in grades 3-5 emphasizes the learning processes which enable each gifted student to reach their academic potential and later become contributing members of the larger society.

• Family Life – The Family Life instructional and curriculum materials are age appropriate and address family living and community relationships. Family Life education objectives are sent home in each student’s packet on the first day of school. Parents are asked to review the information and make their decision concerning instruction and return the selection sheet to the school. Parents may exempt their child from one or all parts of instruction.

• Physical Education (PE) – Students receive PE services twice a week. If a child is unable to participate in PE, the school is to be notified in writing. A student will be excused from PE with a note from a parent or guardian. More than two consecutive PE days will require a doctor’s signature.

• Students must wear athletic shoes to participate in PE.
• Any student who wears flip-flops, sandals, or other footwear that is not conducive to PE, will not be able to participate in PE. Students in grades 3-5 who are not able to participate due to improper footwear may be asked to do a writing project during PE time.
• Please contact the office if you need assistance in securing proper footwear.
• Proper footwear should be available to the student every day, as outdoor recess will also be held when weather allows.

• Resource Classes – Students participate in Art, Music, Library, and PE each week. Specifics for each class will be sent home by the resource teachers.

• Recess – All students will have a short recess time each day (depending on the weather). Parents are asked to make sure students have appropriate clothing to go outside for recess.

Student Placement

A student’s class placement is assigned based on the child’s achievement, behavior, and other factors. The principal determines the class rolls as appropriate, based on student enrollment. Requests for your child not to be placed with another student, for whatever reason, should be noted in writing to the principal before July 1st. Parent requests for specific teachers will not be honored.

Grading Scales

Kindergarten - Second Grade

Students in Kindergarten, First, and Second Grades will be assessed in subject areas using the following academic code:

M - Shows Mastery

P - Progressing/Emerging I - Improvement Needed

Habits and attitudes will be evaluated using Satisfactory and Unsatisfactory. Instruction during the first three years of school is development in nature, requiring students to master skills and concepts before progressing. Half of work assigned to students will be on their grade level, and half on their instructional level. Grades are designed to provide parents with information regarding progress toward mastery.

Third - Fifth Grades

The following grading scale will be used to record student grades on report cards for students in grades three through five for the 2023-2024 school year:

Components of subject grades and how apportioned:

Kindergarten-Second Grade – Students will receive progress reports every nine weeks. Students will be assessed on their progress towards mastery in each subject and skill area.

Third Grade – All grades will receive equal value and averaged together to determine subject area grades each nine weeks.

Fourth and Fifth Grade – Grading categories will be weighted for each subject area, using the following percentages:

Reading/Language Arts and Math

• Classwork/Homework: 50%
• Quizzes: 30%
• Tests/Projects: 20%

Spelling/Word Study, Science and Social Studies

• Classwork/Homework: 50%
• Tests/Quizzes/Projects: 50%

The nine week’s grade is a composite of test grades, projects, class performance, teacher’s evaluation of individual progress, etc. The yearly grade is an average of the four nine week’s grades.

In grades 3-5, students who achieve the “Pass Advanced” rating for an SOL test

will have two points added to their final grade in the tested area. Those who achieve the “Pass Proficient” rating will receive one point added to their final grade in the tested area.

Homework

Homework is viewed as an opportunity to extend learning activities beyond the classroom. It also reinforces learning by giving the child practice in applying his knowledge. Through homework, a child learns to work independently, organize time, use good study skills, develop self-discipline, and accept responsibility for completing the work.

Make-up Work

In order to give teachers adequate time to write up assignments for children who are absent, please make your request to the office prior to 9:00 a.m. If the books and assignments can be ready by dismissal, the teacher will send these assignments home with a child you designate or you may pick up the assignments. We ask that you pick the items up by 3:30 p.m. before the office closes.

Please check with your child’s teacher to establish an appropriate time frame for

returning missed assignments to ensure proper credit.  It is suggested that students

“connect” with a buddy in his/her classroom that could assist with questions/assignments in the event of a school absence.

Teachers are not required to provide class work/homework assignments for unexcused absences (i.e. vacations, family trips). If work is requested and not completed, returned, or picked up on a number of occasions, the school reserves the right to refuse the assignment request as noted above. In this case, work will be made up when the student returns to school.

Report Cards

Report cards are issued to students in grades K-5 at the end of the four nine-week grading periods. Interims provide an estimated assessment of academic performance midway in the grading period. Interim grades are not permanently recorded. Parents are encouraged to schedule conferences to discuss their children’s academic progress as needed throughout the year.

Interim Report Dates

September 21

November 28

February 15

April 24

Report Cards Issued

October 30

January 22

March 25

Final Report Cards will be mailed  

             home on or after May 30

Promotion and Retention

Any student who is not meeting grade level expectations in reading and/or math is subject to retention. The decision to retain a student requires very close communication between the home and school. Factors such as maturity, developmental readiness for learning, attendance history, age and specific learning problems are important in determining what is most appropriate for the child. The final decision rests with the principal.

Kindergarten: Pupils are promoted to the first grade unless the teacher, with the approval of the principal, determines that it would be in the child’s best interest to remain in kindergarten a second year.

Grades 1 – 5: A student must pass all of the following in order to be promoted: Language, Math, Reading, Science, and Social Studies. Satisfactory achievement in the second half of the school year is usually more significant than satisfactory achievement in the first half. A failing student may be placed at the discretion of the principal.

SOL Testing (Standards of Learning) for Grades K-5

Virginia Standards of Learning (SOL) Tests are required at selected grade levels and are designed to measure student achievement. In 2021-2022, state legislation called for the administration of a fall assessment and a spring assessment in grades 3-8 reading and mathematics to measure growth.

GUIDANCE INFORMATION

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Guidance Overview

The school counselor, Ms. Kristal Cherry, is an integral part of the school. The counselor handles student registration, maintains student records, and counsels students. The school counselor meets with students individually or in group settings to address behavior problems, peer relations, separation or divorce, organizational skills, handling of emotions, improving self-esteem, and anxiety or stress. The counselor can help parents understand their child’s abilities, interests, personal and social development. The counselor provides classroom lessons in many areas (test-taking skills, anti-bullying, getting along, etc.)).

Access to Records

Access to student records, both the regular cumulative folders and special education folders, is controlled and in compliance with existing laws and regulations. Parents may have access to all records pertaining to their child. If you would like to review your child’s records, please make an appointment with the school counselor.

Court/Custody Papers

If a parent or guardian has custody papers or protective orders, a copy of these documents must be on file at the school. Without these documents on file, we are legally bound to release the child(ren) to either parent. Please contact the school counselor to verify that these documents are on file.

Residency Requirements

The Colonial Heights Public School residency policy states that any student who attends CHPS must reside with a parent or legal guardian within the city limits. The School Board has developed and implemented an effective and cohesive process to verify that students attending Colonial Heights Public Schools are bona-fide residents with the development of our Residency Investigative Division.

A student whose parent or legal guardian resides in the City of Colonial Heights will be admitted to the school to which they are assigned, provided the student has met the entrance requirements. Determination of residency shall be consistent with the requirements of the Code of Virginia, Section 22.1-3. The burden of proof for documenting residency in Colonial Heights rests with the parent or guardian. If a student is found not to reside in Colonial Heights, the parent or guardian must withdraw the student immediately and will be liable for paying the cost of educating the student for the time that he/she was not a legal resident of Colonial Heights. The cost will be based on the previous year’s calculated cost per student.

Please be aware that certain streets use a Colonial Heights mailing address, but are not part of the City of Colonial Heights. Students living at such an address would not be eligible to enroll in Colonial Heights Public Schools.

CLASSROOM INFORMATION

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Facebook & other Social Media

Due to the risk of confidentiality breaches and misunderstandings, teachers are not allowed to ‘friend’ students or add parents as ‘friends’ on Facebook or other social media outlets. Students are aware of this policy. Please help us by respecting and adhering to this policy.

Conferences

A parent/teacher conference is considered the most effective vehicle for communication concerning a child’s life at school and a conference can be scheduled at the request of either parent or teacher. A conference can be scheduled by calling the school, e-mailing, or sending a note to the teacher. We will have two city-wide Parent-Teacher Conference Nights on October 5, 2023 and  on February 29, 2024.  Teachers or parents can schedule other conferences as necessary.

If you have a concern about your child, please discuss your concern with the teacher first. If either the parent or teacher feels that the situation was not resolved, the administrator may then be involved.

Classroom Visits

Please note, outside visitors are currently limited in the school building.  If you wish to volunteer in our school, you must complete the CHPS Volunteer form and background check prior to volunteering.

Supplies for Grades K-5

Parents are responsible for providing their child with needed school supplies. Please replenish supplies as necessary during the school year. As a school, we will ensure that every student has the supplies they need. If you need assistance in securing school supplies, please contact the main office.

Library Books and Materials

Care and return of books and materials are citizenship responsibilities taught through the library media center. Replacement cost plus a processing fee is charged for any book or material lost or damaged.

Field Trips for Grades K-5

Field trips are an extension of the classroom instructional program. Costs are estimated based on the assumption that all children will attend. Therefore, we are unable to provide refunds.

For the safety and privacy of the children, additional school staff will accompany teachers on field trips. As a result, we do not require parent chaperones. Parents may attend a field trip, but may only walk/participate with their child - they are NOT to supervise other children. If a field trip requires paid admission, parents will need to pay for themselves at the gate (unless the venue requires prepayment). Siblings or friends may not attend. Parents must provide their own transportation on field trips, and give the teacher prior notice that they will attend. Any parent who wishes to attend a field trip must have completed the school background check in advance, and this process may take up to a week to complete (please see below for details). We would love to have our parents participate in these fun events, but compliance with the above procedures is required.

On all field trips, students are expected to adhere to all of the rules and regulations regarding discipline that are indicated in the Standards for School Conduct as well as in the Parent/Student Handbook. Students who have experienced difficulty in behaving at school may be denied permission to attend a field trip or be required to have a parent accompany him/her on a field trip.

Parties

Each class is permitted to have two parties during the school term. All food must be store bought and have ingredients clearly visible on the label.

Birthdays and Party Invitations

Parents are welcome to celebrate this special day by sending their child with cupcakes or a special treat to distribute at lunch time. Food may not be homemade. They must be purchased and sealed with a list of ingredients (due to allergies) clearly visible. We do not allow birthday parties in the classrooms during instructional time. Students may bring invitations to school for parties, but only if every student in their class is invited. The choice to distribute invitations at school or attend a classmate’s party is done so at the discretion of the students’ family.

SCHOOL SAFETY

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School Crisis Plan

Each school, in conjunction with the Police and Fire Departments, has developed a crisis plan that will be used in the event of an emergency. No matter what the situation, the students’ safety is our number one priority. In the event of an emergency, North staff will follow the Crisis Plan. Since school is one of the safest places students may be during most crises or natural disasters, students will be kept at school until the crisis is determined to be over. We will contact parents when the crisis is over to pick up their students.

Emergency Plans

If it becomes necessary to open schools late or close because of inclement weather or for any other reason, parents will receive notification via school messenger. Parents may also check our school website, our Facebook page or the Colonial Heights Public Schools website for school closing information. Parents should make emergency closing child care arrangements at the beginning of the school year so that students know what to do and where to go if such arrangements become necessary. Students will not be allowed to call a parent for instructions because the school phone lines must be kept open. Forms that will allow the parent to specify these arrangements will be available via Parent Portal. Hard copies of the forms can be made available upon request.

For a delayed opening, buses will run two hours behind their normal schedule. For example, if the weather has been poor enough to cause a delay, the buses may be later than normal picking up students. Please be patient.

If we have a delayed opening, do not drop off students before the scheduled delay time. There will be no staff here to watch the students. Staff members are also on a delay.

Safety Drills

The safety of our students is of utmost importance at North Elementary School.

Therefore, we conduct various drills to practice safety procedures throughout the year. Those drills include: tornado drills, fire drills, lock down drills, earthquake drills, and bus drills.

Visitors to Our Building

The following guidelines will be in place for visitors that are allowed in the building.

There is nothing our school or division takes more seriously than the safety and security of your children. With this in mind, Colonial Heights Public Schools has embarked upon a division-wide initiative. All doors are locked throughout the day. To gain entrance, use the left handicapped door and push the doorbell by the inside door. You will be buzzed in. All persons entering the school for lunch or to go to a classroom will need to provide a state issued picture ID to give to the staff member at the welcome desk. The ID will be scanned into the Raptor database and will search all sex offender registries. Parents will then be issued a Raptor Badge that must be worn while you are on school property.  Therefore, the following procedures must be adhered to when visiting school:

• Enter and exit only at the school’s main entrance
• Report to the security desk or main office to sign in. Visitors must provide a state issued picture ID in order to receive a pass.
• Adults without a Raptor pass will be stopped and directed to return to the office
• Students may not go to the classroom before 8:10am or after 3:15pm
• Parents may not go to the classroom during instructional time unless a conference has been scheduled
• Only visit the area noted when signing in
• Upon leaving, please return to the security desk or office to sign out
• Students or parents may not enter a teacher’s classroom if the teacher is not present, even in cases of missing homework or other materials

VOLUNTEER INFORMATION & REQUIREMENTS

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Volunteers

We depend on our volunteers to support our many school activities and love having our families and communities as an active part of our school. We do however, have a few requirements that you must meet prior to being able to participate and assist at our school.

If you would like to help or be present at our other supervised functions, such as room mother/father, classroom helper, field trips, Field Day, Fun Day, book fair, etc. or if you will be visiting during classroom parties, you must fill out a Volunteer Contract. We need a one (1) week time frame to conduct the background check and screening process. You will also be required to produce your state issued picture ID or driver’s license. Be aware that volunteers are not to bring younger children to events due to safety issues.

Confidentiality and safety of our students are of the utmost importance. All forms are available in the office, and we are glad to answer any questions you may have.

We welcome the involvement of grandparents, friends, and other relatives of our students so please ensure they are all aware of the guidelines. Each parent is also encouraged to join the Parent Teacher Organization (PTO) and become an active member.

STUDENT CONDUCT

District Standards for Student Conduct (Policy JFC-R)

The following are standards of student conduct established by the School Board for all students under its jurisdiction.

Student Dress – Student dress should be appropriate for full participation in the total school, including physical education. A student’s dress and appearance shall not be such that it causes disruption, distracts others from the educational process or creates a health or safety problem. Parents will be called to bring a change of clothes if a student comes to school dressed inappropriately. North Elementary requirements:

• Students may not wear undershirts as outer shirts or tops that are tight and expose the stomach or chest
• Students may not wear T-shirts that contain offensive language or wording/images that relate to alcohol, drugs, weapons or sexual innuendos.
• Students must wear a belt with oversized pants (underwear must not show).
• Hats and bandanas may not be worn in the building, except on Spirit Wear Days or other special occasions
• No “heelies” and “silly bands.”
• Halter tops and tank tops with “spaghetti straps” are not permitted. Tank top straps must be at least two finger widths wide or one inch wide. Skirts and shorts must be finger-tip length (3 1/2" above the knee) or longer.
• Jeans or pants with holes may be worn, however, holes must be no higher than 3 1/2" above the knee.

Disruptive Conduct – Students shall not engage in conduct that is or is intended to be disruptive of any school activity, function or process of the school or is dangerous to the health and safety of students or others.

Profane, Obscene, or Abusive Language – Students shall not use language, a gesture, or engage in conduct that is vulgar, profane, obscene, or disrupts the teaching and learning environment.

Threats or Intimidation – Students shall not make any verbal or physical threat of bodily injury or use of force directed toward another person for the purpose of extortion or for any other reason.

Assault and Battery – A student shall not assault or commit battery upon another person. Voluntary fighting resulting in physical injury to another person shall be considered assault and battery. Physical assault includes any physical confrontation that may result in no injury, minor injury, or serious injury that includes, but may not be limited to kicking, shoving, pushing, hitting, and fighting.

Bullying – A student, either individually or as part of a group, shall not harass or bully others. Prohibited conduct includes, but is not limited to, physical intimidation, taunting, name-calling, and insults and any combination of prohibited activities. Prohibited activities include verbal conduct consisting of comments regarding the race, gender, religion, physical abilities or characteristics or associates of the targeted person.

Vandalism – Students shall not willfully or maliciously damage or deface any school building or other property owned or under the control of the School Board. In addition, students shall not willfully or maliciously damage or deface property belonging to or under the control of any other person at school, on a school bus or at school sponsored events.

Defiance of the Authority of School Personnel – Students shall comply with any oral or written instructions made by school personnel within the scope of their authority as provided by Board policies and regulations.

Possession or Use of Weapons or Other Dangerous Articles – Students shall not have in their possession any type of unauthorized firearm or other article which may be used as a weapon, regardless of whether it is commonly accepted as such. This includes look-alike weapons. This regulation incorporates Policy JFCD.

Theft – A student shall not intentionally take the personal property of another person without consent, under duress, threat or otherwise.

Cheating – Students shall not cheat, plagiarize or knowingly make false statements with respect to any assigned school work or tests.

Other Conduct – In addition to these specific standards, students shall not engage in any conduct which materially and substantially disrupts the ongoing educational process or which is otherwise a violation of federal, state, or local law.

North Standards of Student Conduct

In conjunction with the District Standards of Student Conduct, North’s

Standards of Student Conduct are few in number and strictly enforced.

Responsibility - Each student is responsible for his/her own behavior.

Courtesy - Each student is expected to be courteous to any person in the building. This includes all staff members, students, as well as parents who volunteer their services to this school.

Respect - Each student must respect the rights and property of others. Students must keep hands and feet to themselves. There will be no fighting, pushing, or hitting.

Keeping Order – Students must move about the building in an orderly manner (without running) and talk in a quiet manner. We ask that students keep the building and grounds neat.

Cell Phones/ Electronic Devices – Any student bringing a cell phone to school should turn their phone into the office each morning for safekeeping and it will be returned to them at the end of the day. Cell phones are only allowed at school with a written parent letter approved by the Principal. Phones must be turned off and stored in the student’s book bag while on the bus or school is in session. If a cell phone is found on a student without an approved letter or is visible during the school day, it will be turned into the office. A parent will have to pick up the phone and the student will be subject to disciplinary action.

Electronic devices such as, video games, cameras, and iPads are not permitted

at school without prior approval and will be turned in to the office. A parent will

have to pick up the device and the student will be subject to disciplinary action.

Work Efforts – Students must complete all work and use their time wisely.

Toys & Electronics – Toys in the classroom can be very distracting and interfere with instruction. Please do not allow your child to bring stuffed animals, dolls, gadgets, or electronic devices (including tablets or handheld gaming systems) to school unless first cleared with the teacher (normally for Show and Tell exceptions). Such objects will be confiscated. The school is not responsible for these items should they be lost or stolen.

Drills – Students must pay attention to all drill procedures.

Leaving School - Students must never leave school grounds without a parent or guardian present unless on a school-sponsored trip.

Trading - Buying, selling, trading items, or exchanging of money by students is not allowed.

Animals – Animals may not be brought to school.

Discipline Procedures

The administration and teaching staff believe strongly in the idea of helping children to learn self-discipline and self-respect. We believe that parents are their child’s first teacher. Discipline begins at home. We hope each parent will support us in our efforts to educate and discipline our students. Moreover, we are deeply committed to promoting good citizenship and student awareness of the rights of others. The staff is encouraged to provide positive reinforcement of students’ good behavior through incentive charts, individual contracts, and continual use of appropriate praise for children’s actions and manners. When disciplinary action becomes necessary, the following sequence is implemented in most cases:

1. The teacher tries to handle the problem at the classroom level and allows the student to resolve the matter.
2. If the problem persists, the teacher is expected to notify the parent to report the behavior and ask for support.
3. If the problem continues, the principal talks with the student and determines appropriate consequences. Consequences may include an office time out, silent lunch, phone call home, exclusion from a school activity or field trip, or out-of-school suspension. Parents may also be required to pay for damages done by their child to the building, equipment, books, and other school property.

Certain behaviors do not allow for the above sequence to be followed. These behaviors are automatically sent to the office and are not handled in the classroom. Examples of these behaviors include, but are not limited to, fighting, threats to harm or kill others, weapons or look-alikes, or possession of drugs. These behaviors are suspendable offenses.

Students assigned out-of-school suspension (OSS) will be allowed to make-up work and can receive credit for that work, not to exceed a grade of 73 (D), during the time of suspension in accordance with Policy JGP/JGE.

FOOD SERVICES

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Breakfast and Lunch are offered to students free of charge. Students will have a choice of lunch items each day, and the amount and variety of each choice will vary daily.

Cafeteria Rules

While lunch is a time for students to enjoy being in a less structured environment, we insist that students display manners and refrain from extremely loud talking. We are committed to using a positive reinforcement system while stressing the importance of appropriate lunchroom behavior. Please review the following lunchroom rules with your child:

• Talk quietly; listen to and obey all instructions
• Walk in the cafeteria
• Pick up food and trash under, on, and around your table
• Eat your main meal first then your dessert
• Keep your legs under the table
• Do not share food

Eating with Your Child

Parents/guardians are allowed to come and enjoy lunch with their child starting in October.  A special table will be made available for the parent/guardian and their child only.  Please be sure to sign in and receive a visitor’s pass before going to the cafeteria.

OFFICE AND CLINIC INFORMATION

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Information Changes

The office must be notified of any changes in a child’s family. Such instances include custody changes, guardianship, address, and telephone number changes. This is to protect your child and minimize confusion.

Check Acceptance Policy

North Elementary will accept personal checks for payment of certain school debts, activities, and/or projects. However, due to administrative costs associated with returned checks, an additional fee of $15.00 per check will be charged by the school for any check returned for non-payment. We reserve the right to refuse to accept checks from any individual that has more than one check returned for non-payment during the school year. We will gladly accept cash or money orders in that situation.

Lost and Found

If the child’s name is written on personal articles, there is usually no problem getting them to the rightful owner. If you notice any items missing, please check with the office. Unclaimed articles are removed from the school at the end of the school year and given to the Goodwill in Colonial Heights.

Clinic

The school clinic will maintain procedures to limit student close contact. Students will sanitize/wash hands before and after leaving the clinic area. A restroom will be available in the clinic and will be sanitized per protocol after each student's use. The school nurse/clinic-trained staff will wear appropriate PPE, and personal protective equipment, while caring for each student.

All emergency contact information needs to be complete and up-to-date at all times. A minimum of three contact persons will be required on the student's emergency contact card. Students in the clinic will need someone available to pick them up within 30 minutes if they need to be sent home.

If a student is sent home from the clinic due to illness, documentation on return-to-school protocols will be provided by the school nurse.

PLEASE DO NOT SEND YOUR CHILD TO SCHOOL IF HE OR SHE HAS ANY OF THE FOLLOWING SYMPTOMS:

• Your child has had a fever of 100 degrees Fahrenheit or higher within the past 24 hours. Children should be free of fever for a continuous 24 hours, without using Tylenol or Motrin, before returning to school.
• Your child has been diagnosed with a contagious illness and has not yet received medication for a minimum of 24 hours, or until your doctor tells you that your child may return to school.
• Your child has received medication for an illness for the required 24 hours but still has a fever.
• Your child vomited the night before or in the morning before going to school.
• Your child has diarrhea, stomach pain, or cramping.
• Your child complains of generally not feeling well.
• Your child has red, swollen, irritated eyes with or without drainage.
• Your child has nasal drainage that requires constant care.
• Your child has frequent coughing throughout the day and /or night.
• Your child has head lice or is not completely nit free.

Children who come to school sick are not productive learners and more importantly, they can spread illness to classmates and their teachers. These guidelines are meant to serve the best interests of all the children and adults in our school. If you have any questions, please do not hesitate to call the school nurse.

Assistive Devices- crutches, walking boots, cast, sling, etc.

Children who come to school with an assistive device for mobility or a device to restrict mobility must have a note from their physician stating the length of time the device is needed as well as any instructions/restrictions required during school.

COLONIAL HEIGHTS PUBLIC SCHOOLS

MEDICATION REGULATION/PROCEDURE

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Whenever possible, parents are requested to administer needed medication at home. When necessary, students taking prescription medication may take it at school under the supervision of designated school personnel. In addition to the parent's written permission, any medication which must be taken by the student at school must be prescribed/authorized by a doctor/licensed prescriber. If more than one medication is prescribed, a separate medication form is required for each medication. Parent and

physician/licensed provider’s authorization must be renewed each school year.

The physician should write the following instructions on the medication form (provided by the school)

1. Name of medication
2. Exact dosage
3. Reason for medication
4. If more than one medication is prescribed, state clearly in which order they should be given.
5. Time medication to be administered
6. Clear, simple, lay terminology should be used and not medical abbreviations
7. "Repeat as necessary" is unacceptable. If medicine needs to be repeated, the exact conditions for this must be specified.

All prescription medications are to be delivered to school by a parent or guardian. Prescription medication WILL NOT be allowed to be transported back and forth by students.

The prescription label must match the physician's order. The parent/guardian should sign a permission form and a release of responsibility statement. No school employee shall proceed with the administration of any medicine or treatment until the employee determines that all written clearances have been reviewed and are on file in the school clinic. For the safety of the student, the first dose of any new medication should be administered at home with the supervision of a parent.

Each school should keep a log book with consecutively numbered pages in which the administration of medicine is recorded in black ink showing the date and time of administration, the name of the student, the kind and quantity of medicine, the name of the prescribing physician and the signature of the school employee administering the preparation. The amount of medication delivered to school by the parent is to be documented by a school employee and witnessed by the parent.

STUDENTS WITH ASTHMA/DIABETES/LIFE-THREATENING ALLERGIES:

Each enrolled elementary school student who is diagnosed with asthma/diabetes/life-threatening allergies, with parental consent and written approval from the prescriber, stating the student is capable and responsible for self-administering the medication, will be permitted to carry it with him/her and use the supplies, including an auto-injectable epinephrine a reasonable and appropriate short-term supply of carbohydrates, an insulin pump, and equipment for immediate treatment of high and low blood glucose levels, and self-check his/her own blood glucose levels on school buses, on school property and at school-sponsored activities.

NON-PRESCRIPTION MEDICATION:

Employees of Colonial Heights School Board may give non-prescription medication to students only with the written permission of the parent or guardian. Such permission shall include the name of the medication, the required dosage of the medication, and the time the medication is to be given. Such medication must be in the original container and delivered to the principal, school nurse, or school division designee by the parent/guardian of the student. Self-administration of any medication with the exception of asthma medication and auto-injectable epinephrine, as discussed below, is prohibited for the students in grades K-5.

Parents are notified at the end of the school year of the clinic closing date. Any remaining medications/supplies that are not picked up by the parent/guardian by the date given will be delivered to the Colonial Heights Health Department for appropriate disposal.

Bloodborne Pathogens

Due to the regulation from Occupational Safety and Health Administration (OSHA) 1910.1030, a parent is required to pick up their child’s soiled clothing if he/she becomes sick(vomit) or has blood on their clothing. If the child can stay in school, then parents are required to bring a clean set of clothing to school. Soiled clothing cannot be transported on the bus; therefore, parents must pick up any soiled clothing before the end of the day. Soiled clothing will be discarded if not picked up by the parent at the end of the day.

Illness

Students with a fever of 100° or more will be sent home and may not return to

school for 24 hours after the child is fever free without medications. Due to regulation from Occupational Safety and Health Administration (OSHA) 1910.1030, a parent is required to pick up their child if he/she has vomited. The child may not return to school for 24 hours.

STUDENT RECOGNITION

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Student Recognition

We believe that students need to be recognized for their good work and citizenship habits. North has several programs that recognize outstanding students.

• Character Kid of the Month – One student per class per month is honored as part of our Character program. Each month, a different character trait will be emphasized. Please refer to the website or newsletter for each month’s trait. Students receiving this honor are invited to enjoy a pancake breakfast with Dr. Llewellyn, Mrs. Watkins, and Ms. Cherry.
• Kiwanis Terrific Kids – One student per class per month is honored for their responsible behavior and for exhibiting good citizenship. The Kiwanis come to North to present the student with a Terrific Kid certificate. Terrific Kid pictures are displayed.
• Safety Patrol – These fifth-grade students are selected to be safety patrol members because of their good citizenship and commitment to good character.

Year End Awards*

• All A Honor Roll – Students in grades 3-5 are recognized for having an A average in each academic subject for the school year (students must have been at North or another Colonial Heights Elementary School for one semester or more – 90 days + to be considered for this award)
• A & B Honor Roll – Students in grades 3-5 are recognized for having an A or B average in each academic subject for the school year (students must have been at North or another Colonial Heights Elementary School for one semester or more – 90 days + to be considered for this award)
• Citizenship – One student from each class is recognized at year-end for being an outstanding North citizen (students must have been at North for one semester or more – 90 days + to be considered for this award)
• Perfect Attendance – Students are recognized for having no absences, or tardies and have not left early on any day (must be at North the entire year)
• Outstanding Attendance – Students are recognized for having no absences and no more than two tardies and/or early sign-outs per semester (must be at North the entire year)
• Virginia Wellness Award – is awarded to those students in grades 1-5 that have shown improvement in cardio-respiratory endurance, muscular strength, muscular endurance, flexibility, and body composition as measured by a pre/post-test & the Va. Assessments
• President’s Award for Educational Excellence – Students in grade 5 are recognized for having a combined 4th-grade second-semester grade point average and a 5th-grade first-semester grade point average of 3.5 or higher and Pass Advanced (500 or higher) on a Reading or Math SOL test.

TRANSPORTATION

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Student and staff safety is our priority during arrival and dismissal.

Transportation types involve buses, car riders, daycare vehicles, walkers, and bike riders. Different procedures are in place for each transportation type.

Bus Transportation

Riding the bus is a privilege! Students who display inappropriate behavior will have their bus riding privileges revoked.

Per federal regulations, students must wear a mask to ride the bus. If a medical issue prevents a student from wearing a mask, please contact Dr. Llewellyn or Mrs. Watkins.

Bus Stop Behavior

For the safety of all children at bus stops:

• Children are not to throw rocks or any other object
• Children are to wait on the side of the street for the bus
• There should be no chasing or running around at the bus stop
• Fighting, wrestling, and any unsafe horseplay are not allowed

Bus Rules and Regulations

• Students should report to the designated bus stop five minutes before the scheduled arrival of the bus and be ready to board. Bus drivers cannot wait for students. An adult should accompany children in grades PreK-2 at the bus stop. The same rules for behavior in the classroom and on the bus also apply at the bus stop.
• In the afternoon, students in grades PreK – 2nd must be met at the stop by an adult before the driver will release the student from the bus. If no one is there, the student will be returned to school. Repeated student returns to school may result in the revocation of bus riding privileges.
• Bus drivers may assign seats. Students will remain in their seats while the bus is in motion and be responsible for any damage to their seats.
• Students shall not extend any part of the body or any other articles out of the bus window.
• Students shall not throw any object inside the bus or out of the bus window.

• Students are under the authority of Colonial Heights Public Schools while on the bus. Conduct should be similar to the classroom. Colonial Heights Public School’s standards for student conduct apply to transporting children.
• Students will be allowed to get off a bus only at school and at their regular stop. Unauthorized stops will not be made.
• Students should ride the same bus both morning and afternoon. Exceptions may be permitted occasionally with the approval of the principal. A note should be sent to the school indicating that this change is necessary.
• Glass objects and other dangerous objects are not to be transported on the school bus.
• Scuffling, fighting, and use of profane language will not be tolerated.
• Students cannot eat or drink while on the bus going to or from school.
• Students must not make any loud or unusual noise or attempt to distract the driver in any way.
• Students must keep the aisles clear. Any articles too large to be held on a lap or placed under the seat cannot be carried on the bus.
• Airpods, earbuds, or other headsets are not allowed on the bus.
• Live animals or insects may not be carried on the bus.
• The Emergency Door of the school bus is not to be used to enter or exit except in an emergency. In case of an emergency, students should follow the instructions of the driver.
• The driver is required to report any misconduct that jeopardizes the safety of the bus to the principal for disciplinary action. The principal may suspend riding privileges for anyone violating these rules.

Bus Drills

To comply with state law, emergency evacuation drills are required twice a year, once each semester.

Van/Daycare Pick-up

The vans are asked to arrive on time for the beginning of the school day (8:15-8:30 a.m.) and dismissal (3:00-3:10 p.m.). Students will be called to meet the vans in front of the school.

Car Riders

Students whose daily dismissal plan is parent pick-up will be dismissed by grade level. Parents should drive to the cafeteria doors. Please pull into the front of the school by 3 p.m. Coming before 3 p.m. will result in traffic congestion. To pick up a child, you must display your school issued car tag on the rear view mirror. If someone without a numbered card is coming to pick up your child, you must contact the school in writing or by phone before 2:30 pm. The designated pickup person would be recorded and required to show ID upon arrival.

Walkers

Parents who wish to have their children walk to and from school must notify the school in writing. Parents are urged to stress safety to any child who is a walker. Walkers will be dismissed through the main entrance doors.

Bike Riders

Only students in grades 3-5 may ride a bike to school. Please fill out a bike permit. Permits can be obtained in the office. Students riding bikes must have appropriate safety gear.

Transportation Changes

Should it be necessary for a child’s normal transportation to be altered, a note will be required. Send a note to your child’s teacher indicating the change for that day. Transportation changes will not be made or accepted without a note or phone call from the parent. A note is required if someone other than the parent is picking up your child. This note should include a telephone number to reach the parent to verify the information. In addition, the adult picking up the child must bring proper identification and report to the office.

Vehicular Travel

With the amount of traffic in front of the school, everyone must abide by the traffic rules and regulations.

During the Morning Drop Off:

1. Do not park your car in the drive area in front of the building and leave the car. If you need to walk your child to the front door, park in a parking space in front of the school, by the ball field, or beside the cafeteria. The front of the building is a fire lane and must be kept clear.
2. Do not double-park in the drive area.
3. The speed limit in the parking lot is 5 mph. This may be slow, but with children, it is safe.
4. We will have a staff member outside to make sure children get in safely.
5. Please make sure that students are exiting vehicles on the passenger side of the vehicle so they are closest to the sidewalk and not on the driver's side.

During Afternoon Pick-Up

1. The speed limit in the parking lot is 5 mph.
2. At no time should anyone double-park, even if the driver is waiting in the car. Staff members and other visitors have parked in the designated areas and should be able to pull out without waiting.
3. Please  make sure you display your NES car tag on the rearview mirror when picking up your child.
4. Please refrain from parking in the labeled zone designated for daycare vans.
5. Please remember students will be entering vehicles on the passenger side closest to the sidewalk.  Students should not be walking around vehicles in the car lines.
6. Parents wishing to stay with their children at the playground after school must park in a parking space, not the fire lane.